Summer Camp Registration Information

Registration Process

Online Registration: For the fastest processing, please register online.
Phone Registration: You can also register by calling 704.981.9485. Be aware that long wait times and delays in responding to messages may occur.
Member Discounts: Members must log in to their account and add camps to their "cart" to view the discounted Member price. This discount is valid only for camps at museum locations covered by your membership. For membership queries, email: members@discoveryplace.org
Payment: Full payment is required at the time of registration.
Emergency Medical Forms: These forms will be accessible online and must be completed at least one week before the camp starts.
Age Requirements: Campers must enter the grade level specified for each camp.
Confirmation Email: A confirmation email will be sent after completing your registration. Please check your Spam folder if you do not find it in your Inbox. Ensure all details in your registration are correct. For corrections, call 704.981.9485 within 24 hours. After this period, standard reschedule and cancellation policies apply.

Refunds and Cancellations

Cancellation Due to Low Enrollment: Camps may be canceled with low enrollment. We will decide this three weeks before the session starts. If your camp is canceled, you'll be notified and given a choice to select another camp (subject to availability) or receive a full refund.
Cancellation by Participants: To cancel a camp enrollment and receive a refund (minus cancellation fees), you must notify us in writing by 5:00 p.m. on May 1st, 2024.
Cancellation Fees: The fee is $80 for a full-day camp and $40 for a half-day camp per session per child.
No Refunds After Deadline: No refunds for cancellations made after 5:00 p.m. on May 1st will be issued.
Missed Days: Missed camp days are non-refundable and cannot be transferred to other sessions.
Cancellation Process: Email your cancellation request to camps@discoveryplace.org with "Cancellation Request" as the subject line. Include the registrant's full name and the order number on your registration confirmation. If canceling multiple camps in one order, specify each camp's week(s) and grade level(s). It may take up to two business days to process your cancellation.
Confirmation of Cancellation: A cancellation is incomplete until you receive a confirmation email. Your camp is still considered active if you don't receive our confirmation.

Extended Care Options

Availability: Extended Care is available for Full Day Camps only, from 8:00 a.m.-9:00 a.m. and 4:00 p.m.-5:15 p.m. This option is subject to limited availability and requires a minimum number of enrollments.
Cost: The fee for Extended Care is $75 per week.
Registration and Notification: You can register for Extended Care now. We will inform you in May if Extended Care is unavailable during your camp week.
Activities: During Extended Care, children will engage in various games and activities organized by the Extended Care Team.
Not Available for Half Day Camps: Extended Care is not offered for Half Day Camps.

Wait List Procedure

Joining the Wait List: If a camp session is full, you can join a Wait List.
Notification: Waitlist members will be notified when a spot becomes available. However, being on the waitlist does not guarantee a space or provide priority booking.
How to Join: To be added to a Wait List, attempt to register for a camp marked as 'sold out.' You will see an option to 'join the waitlist.' Click this and fill out the form with your contact details.

Reschedule Requests

Availability Assessment: Requests to change your camp registration to a different week are subject to availability.
Reschedule Request Timeline:
- Requests to reschedule must be made at least three full weeks before the start date of your original camp week.
- Additionally, requests must be made at least two weeks before the start date of the new camp week you wish to attend.
Process for Rescheduling:
- Email your reschedule request to camps@discoveryplace.org with “Reschedule Request” as the subject.
- In the email, include the full name of the person who made the registration and the order number(s) (the eight-digit number on your registration confirmation).
- If you have multiple camps booked under the same order, specify the week(s) and grade level(s) of the camps you want to reschedule, along with the new week(s) you are selecting.
- You will receive an email confirming whether the reschedule has been processed or cannot be processed due to capacity limits or policy constraints.
Cancellation Policy: If rescheduling is impossible and you cannot attend your initially registered camp week, the standard cancellation policy will apply.

Essential Functions of a Summer Camp Participant

A child must have the following capabilities to participate in Summer Camp at Discovery Place:

Be able to move independently from one location to another.
Take care of their personal needs.
Be potty trained and able to use the restroom unassisted.
Have effective interactions in a group-based environment (including pair work, group projects, etc.)
Abide by the code of conduct and behavior guidelines.

Lunch and Snacks

Full Day Campers should bring two snacks and a lunch.
If your camp is at Discovery Place Science, you can also order a healthy and delicious lunch from Bean Sprouts Cafe´. Snacks are not provided and will need to be sent separately.
Half Day Campers should bring one snack. Please note that if you have registered for both an AM and PM Half Day Camp, Discovery Place will not be providing lunchtime supervision for this grade level, and those campers must be picked up by noon and brought back for the afternoon session.
All snacks and lunches must be nut-free for the safety of all campers.
All Campers should bring an easy-to-open-and-close refillable water bottle.

Times:

Full-day camps will run from 9:00 a.m. - 3:45 p.m.
Half-day camps
- Morning: 9:00 a.m. - 11:45 a.m.
- Afternoon: 1:00 p.m. - 3:45 p.m.

Drop Off Policy

Pick Up Policy

Pick-up times are:

Half-Day AM: 11:45 a.m. – Noon (Extended Care is not available)
Half-Day PM: 3:45 p.m. – 4:00 p.m.
Full-Day: 3:45 p.m. – 4:00 p.m.
Extended Care: 8:00 a.m.– 9:00 a.m. and 4:00 p.m. – 5:15 p.m.
Late pick-ups (any time after the designated time slot) are subject to a $50 late fee. Consistent late pick-ups are grounds for dismissal from the program.
Please note that if you have registered for both an AM and PM Half Day Camp, Discovery Place will not be providing lunchtime supervision for this grade level, and those campers must be picked up by noon and brought back for the afternoon session.

Sample Daily Schedule

This Schedule is subject to change based on the needs of the camp, and the order of activities may fluctuate from camp to camp.

Registration Dates